AAA screening: submission of KPI and standards data 2021 to 2022
1. Key performance indicators
1.1 Time scale
T1 (April 1 to June 30)
Verification and return time: September 1 to September 30
T2 (July 1 to September 30)
Time of direction check and return: from December 1 to December 31
T3 (October 1 to December 31)
Time of direction check and return: from March 1 to March 31
T4 (January 1 to March 31)
Time of direction check and return: June 1 to June 30
1.2 KPI review and approve
NHS abdominal aortic aneurysm (AAA) The screening program is responsible for extracting key performance indicators (KPI data) of Clever (“ management of screening and follow-up of referrals ”, the AAA national computer system). KPI AA2 is reported cumulatively throughout the screening year, while AA3 and AA4 are reported by individual trimester.
the AAA program will send an email to KPI numerator, denominator, and percentage to each vendor coordinator or manager for review and approval. We will copy it to the screening quality assurance service (SQAS) regional offices for information. If the vetting provider does not raise any concerns about the data at the end of the submit window, the AAA the program will assume that the data is correct. Tips for checking AA2 (standard 2a) can be found in the support section of Clever. For AA3 and AA4, the AAA The program will provide screening service providers with a list of due monitoring appointments, to facilitate validation. Men who are not conclusively tested within the allotted time should be reported using the AAA Exception report. This will be emailed to suppliers on a quarterly basis.
Concerns about data quality should be emailed to AAA program at [email protected]
Once the data quality issues are resolved, AAA program will modify the data of the national submission if necessary.
the AAA program will send the data by email to the KPI control of data and information when closing the submission window. Providers of testing services should share their KPI data with their commissioners and the screening and vaccination team as soon as they are signed.
Only complete data is published. Data is generally not released if the numerator or denominator is less than 5 for an individual quarter. In such cases, the data will be aggregated and published annually. PHE Screening shares KPI data with NHS England ahead of publication.
2. Quarterly report on screening standards
2.1 Time scale
T1 (as of June 30)
Broadcast date: July 13, 2021
Time of direction check and return: July 13 to August 3, 2021
T2 (as of September 30)
Broadcast date: October 12, 2021
Time of direction check and return: October 12 to November 2, 2021
Q3 (as of December 31)
Broadcast date: January 11, 2022
Time of direction check and return: January 11 to February 1, 2022
Q4 (as of March 31)
Release date: April 12, 2022
Time of direction check and return: April 12 to May 3, 2022
2.2 Quarterly review and approval of standards
the AAA The program produces these reports for each testing service provider on a quarterly basis. Most norms are reported cumulatively throughout the screening year. Surveillance standards are reported for each neighborhood. Data are extracted from the screening standards data in Clever.
- the AAA program will download the reports on testing standards at Clever that screening service providers will review in the second week after the end of the reporting quarter. Please note that due to data sharing restrictions, testing service providers will only be able to see their own data and that at the national level. If the coordinator or supplier manager does not raise any concerns within 3 weeks, the AAA the program will assume that the data is correct. Tracing service providers should verify the data as soon as possible after it is sent, as the data will change on a daily basis. This will minimize the differences due to the day the queries are executed. the AAA program will make a copy of the initial reports available SQAS regional offices.
- Concerns about data quality should be emailed to AAA program at [email protected] The issues will be resolved between the screening provider, SQAS (regions), AAA the program and software vendor, if applicable.
- As Clever is a live system, it is not possible to retrieve the data for the report again because there may have been significant changes in the underlying data in each department. However, updated figures will be available in subsequent reports.
- the AAA will make validated reports available to the SQAS regional offices. After the validation period, the data will also be shared with NHS England Analytics as part of the MoU.
The screening standards report should be used for program board meetings and to inform discussions between screening providers and SQAS (Regions).
It should be noted that the data for the quarterly testing standards reports will be provisional and only contain information that can be extracted from Clever.
Screening providers are responsible for disseminating the report to commissioners and screening and vaccination teams.
We encourage testing service providers to share their report as soon as it is approved.
3. Annual report on screening standards
the AAA is responsible for extracting data on screening standards Clever in the form of a report. The annual screening standards report is the finalized data for the screening year. Data is retrieved 2 months after the end of the last quarter to allow for complete information on testing and referrals. Providers of testing services receive a fourth quarter report in April. They should use the time between that and the annual data extraction in June to ensure that their data for the year is accurate and complete.
- the AAA program will download the reports on testing standards at Clever that screening service providers review and validate if possible (using national guidance) on June 14. Testing providers have 3 weeks to respond. If no issues are raised within 3 weeks, the AAA the program will assume that the data is correct. A copy of the reports will be made available SQAS regional offices.
- Concerns about data quality should be emailed to [email protected] Any problem will be resolved between the supplier, the screening supplier, SQAS (regions) and the AAA program if applicable.
- Once the data quality issues are resolved, the data will be extracted from Clever again and the report updated so that the changes are reflected.
the AAA the program will email the finalized reports to the supplier’s coordinator or manager and send them SQAS regional office. The validated data will also be shared with NHS England Analytics as part of the MoU. However, we encourage testing service providers to share their report as soon as it is approved. Annual reports on course standards can be used to support quality assurance visits and program board meetings.
4. Waiting time for treatment follow-up
4.1 Time scale
T1 (as of June 30)
Update deadline Clever: September 3, 2021
Broadcast date: September 7, 2021
Time of direction check and return: September 7-14, 2021
T2 (as of September 30)
Update deadline Clever: December 3, 2021
Broadcast date: December 7, 2021
Time of direction check and return: December 7 to 13, 2021
Q3 (as of December 31)
Update deadline Clever: February 25, 2022
Release date: March 1, 2022
Time of direction check and return: March 1 to 7, 2022
Q4 (as of March 31)
Update deadline Clever: June 3, 2022
Release date: June 7, 2022
Check-in and return time: June 7-13, 2022
Trackers are launched on the first Tuesday 3 months after the end of the quarter. This ensures that testing service providers have 3 months to complete the information on referrals made each quarter. Reports are run on Tuesdays after a weekly database update. Tracing service providers should enter data before the game closes on the Friday before reports are run to ensure that the database snapshot includes the most up-to-date data. The reported data are cumulative throughout the screening year.
- Providers of screening services should ensure that records of men referred for surgery are kept as up-to-date as possible. Delays in attending specialist assessments and for surgery should be recorded when information is available to the department. Tips for completing the relevant sections of Clever is available in the ‘AAA Clever user release notes v9.1 ‘in the support section of Clever.
- the AAA program will send an email to the coordinator or provider manager on the date on which the monitoring reports are available in the reports section of the Clever.
- The coordinator or supplier manager will have one week to review the report data against local information. If discrepancies are identified, they must modify the file Clever Therefore. The change of Clever will be captured for subsequent reports. The coordinator or supplier manager should also edit an Excel version of the monitoring report and send it to their region. SQAS office and the AAA program (see email addresses below). If no changes are required, the original version of the file should be sent to SQAS regional office and AAA program indicating that no changes have been made. The last date for sending reports is the last day of the service validation period.
- Upon receipt of the follow-up report SQAS (regions) and the AAA The program will review the numbers and speak with testing service providers if there are any questions about the information.
Email addresses for regions SQAS desks:
Send data submissions to AAA program at: