Sage: How Construction Companies Can Collect and Disseminate Key Data to Provide KPIs
It’s no secret that the pandemic has caused mobile working to accelerate rapidly for the US construction industry.
In the past, back office staff, often working on-site, were essential in processing physical documents and helping with authorization management.
But in the “new normal” world of reduced physical contact and mobile work, teams from several businesses and departments must manage projects “self-service”.
The best way to control potential risks and costs in mobile teams is to implement a management system that generates a ‘one-size-fits-all’ version, with maximum visibility of data and processes across disparate groups of people. ’employees and contractors.
By allowing people to enter data, you can reduce time and costs, track and mitigate potential issues, create a digital ‘paper trail’ to streamline critical reporting, understand performance, build resiliency, and develop actionable insights. .
Read this article to find out how to digitize your construction business and find out how a data-driven approach could be your secret weapon to maximize performance, productivity, resilience and profits, so you can successfully meet your performance indicators. keys (KPI).
Why data is so important
In an industry as complex and interconnected as construction, companies need to be cautious and turn to data to make sound decisions and maximize resilience.
Data-driven organizations are three times more likely to report significant improvements in decision-making compared to those less data-driven, according to a PwC survey of more than 1,000 senior executives.
Harvard Business Review adds that this approach allows you to make safer decisions, become more proactive, and save money.
Additionally, companies that implement digital practices have seen savings of up to 20%, according to McKinsey.
This is a statistic to be taken seriously when the construction industry has long suffered from margins of around 2%, where even small delays in deadlines or costs can have ripple effects that determine whether you win. or lose money on projects.
With digital information and systems, you’ll be able to spot patterns and trends, helping you navigate a business landscape and stay ahead of the competition, as COVID-19 continues to reshape the industry.
Data to be collected and disseminated
Most construction companies are familiar with Lean – a way to systematically reduce waste at every stage of a business.
To support this and minimize costs and risks, it makes sense to collect and manage data related to the seven main areas of waste: transport, materials, hold, movement, recovery, overproduction and overprocessing.
You will also need to collect and analyze daily data relating to critical aspects of Approvals, Budget Control and Work in Progress (WIP), including:
- Hygiene, safety, environment and quality (HSEQ): Details of accidents and near misses.
- Real costs: Estimates against actual cost, details of purchase orders and evidence of materials delivered to site.
- Materials and labor: End-to-end paper track of purchase orders and approvals, rental of factories and subcontractors.
- Task management: Copies of all critical policies and procedures.
- Time: Including timesheets, holidays and absences.
- TIME: Disciplinary files, HR calendar and copies of qualifications and certifications files.
- Phasing: Details and completion of specific phases – which impact on other teams.
- Management reports: Cover the details the management team needs regarding budgets, project timelines, and KPI tracking.
Being able to distribute this data in real time will help your business track KPIs and identify issues as they arise, rather than discovering issues later, which could negatively impact budgets and performance. time limit.
How technology can help with data collection and distribution
Collecting data through manual processes can lead to errors, siled teams, and project delays, which can undermine the goal of achieving KPIs.
By using technology, your construction business can stay on track and your staff can work more efficiently.
Here are some examples of how technology can help your business with data collection and distribution:
You can view data based on project, current stage / phase, and type of materials used.
Support technologies such as barcode recognition and mobile applications can be used to manage documents.
You will be able to generate real-time data on individual equipment rentals, labor costs, hours worked, accidents and incidents, compliance status and planned costs against actual costs.
You can create reports with just a few clicks on specific financial workflows within your company – by project stage, month, individuals or type of material.
You’ll be able to compare estimated costs against actual costs to make sure your business stays on track.
How to help staff adapt to new data collection methods
When it comes to adopting new systems and processes, it will help to involve your staff and equip them with the right skills. Here are four steps you can take:
From the start, be clear about what you’re trying to do and get feedback from everyone involved to maximize engagement and support for new systems, rules, and processes.
It will save you a lot of effort in the long run.
2. Provide support
People are unlikely to master new apps and processes the first time around. Register, resolve issues, and provide refresher training if needed.
3. Keep things flexible
Empower people to “self-serve” where and when they need it. This means offering browser and mobile app versions of any business system that are operational 24/7 to meet the needs of individuals.
4. Digitize the dissemination of information
Give everyone access to a single business information platform – and you can communicate instantly with staff and contractors.
This eliminates the need for face-to-face communications or physical newsletters.
There is no doubt that the coronavirus is reshaping the construction industry. While providing challenges, it also creates new ways of working – for the better.
Technology can help your business meet these challenges head-on – and when it comes to delivering KPIs, using the right solutions will enable your staff to efficiently collect and distribute key data.
Sage Group plc published this content on 01 October 2021 and is solely responsible for the information it contains. Distributed by Public, unedited and unmodified, on 01 October 2021 03:11:03 PM UTC.